HR & payroll · On-premise
PayCare installs on your Windows server. Salary structures, employee records, tax computation and statutory filings all run on your hardware, against your database, under your control.
Runs on your server · 250+ reports · Deployed since 2003
Why on-premise
Payroll holds the most sensitive records an organisation keeps. On-premise puts them on your hardware, on your network, under your own retention and access policy.
Payroll is the most sensitive data an organisation holds. On-premise, it never leaves your network. Records, structures and tax details sit in your own SQL Server, under your backup and access policy.
PF, ESIC, Professional Tax, Labour Welfare Fund and TDS are computed and filed from the forms and challans already in the product, updated as the rules change.
Perpetual licensing rather than per employee per month, so payroll cost does not scale with headcount. Budget it once, with an annual support and statutory-update contract.
Wizards walk you through organisation details and build the masters: employees, designations, departments, leaves, pays, pay dates, holidays, taxation, allowances and deductions.
The Master Salary Structure lays a designation’s whole cost to company out side by side. Basic, HRA, DA, conveyance and reimbursements on the left; PF, ESI, professional tax, TDS and labour welfare fund on the right, each with its computation method and both a yearly and a monthly figure, resolving to net payable.
Master Salary Structure
Define the earnings and deductions for this salary structure, yearly as well as monthly.
E A R N I N G S
| Particulars | Computation | Yearly | Monthly |
|---|---|---|---|
| Basic | Pro-rated Monthly Scale | 6,00,000.00 | 50,000.00 |
| Allowances | |||
| House Rent Allowance | 40% of Basic | 2,40,000.00 | 20,000.00 |
| Dearness Allowance | Formula | 60,000.00 | 5,000.00 |
| Conveyance | Pro-rated … | 19,200.00 | 1,600.00 |
| Special Allowance | Balance of CTC | 2,53,800.00 | 21,150.00 |
| Reimbursements | |||
| Medical Reimbursement | Annual Am… | 15,000.00 | 1,250.00 |
| Fuel Charge Reimbursement | Annual Am… | 12,000.00 | 1,000.00 |
D E D U C T I O N S
| Particulars | Computation | Yearly | Monthly |
|---|---|---|---|
| Deductions | |||
| Employees Provident Fund | 12% of Basic | 72,000.00 | 6,000.00 |
| Employees State Insurance | 0.75% of T… | 0.00 | 0.00 |
| Professional Tax | Slab Rate | 2,500.00 | 200.00 |
| TDS | Auto Calcul… | 93,600.00 | 7,800.00 |
| Labour Welfare Fund | Slab Rate | 24.00 | 2.00 |
| *Employer's Contribution to PF | 13.61% Ea… | 81,660.00 | 6,805.00 |
ESI is nil above the ₹21,000 eligibility ceiling.
* ITEM DOES NOT FORM PART OF TOTAL MONTHLY TOTAL EARNINGS OR TOTAL DEDUCTIONS
Manage allowance information for this salary structure here. You can manage multiple allowances at a time.
Statutory
Indian payroll is not a calculation problem, it is a filing problem. These are generated from your live payroll data rather than re-keyed into a separate utility.
AutoSync
AutoSync synchronises HR data across the enterprise, securely and without a manual export. Move an employee between locations and their salary history, service record and pay details move too, so the right information is available to the right people at the right site, however many offices you run.
Professional Tax is recomputed because the state changed; everything else arrives exactly as it left, so Pune payroll never re-keys a balance.
From the employee master through to the full and final settlement, with over 250 reports along the way.
The full employee record: personal, official, marital and employment status, residence, emergency contacts, photographs and biometric data.
User-defined components, allowances and deductions, with CTC and designation-based structure templates you can apply by role, department or individual.
Pay dates per designation, department or the whole organisation, with supplementary pay sheets for interim credits and debits.
Tax due computed against prevailing law, with Form 16, Form 24Q, Form 12BA and 16AA, and the ASCII file for validating e-TDS with the NSDL utility.
Provident Fund forms 2, 3A, 5, 6A, 10, 12A, 13, 19, 20 and 31, ESIC forms 1, 3, 6 and 7, combined challans, state-wise PT and Labour Welfare Fund Form A1.
Calendar or fiscal year, user-defined leave heads and policies, eligibility rules, carry-forward, encashment, expiry and compensatory off.
Unlimited user-defined shifts, duty rosters, overtime policies and shift incentives, fed from your time-attendance devices or marked in the system.
Unlimited loan and advance heads with eligibility criteria, sanctioning limits, moratorium periods, automatic instalments and interest on principal or balance.
Salary increments with automatic arrear calculation and payment, allotted by designation, group, department or individual.
Separation processing with gratuity computation, automatic loan and advance recovery, and the full and final settlement statement.
Securely synchronise HR data across the enterprise. When an employee transfers between locations, their salary history and service records travel with them.
Employees view payslips and salary structures, apply for leave, submit investment declarations and HRA rent receipts; managers approve, and pull reports for their team.
Monthly, annual, employee, statutory and MIS reports, searchable by group, department, designation or employee, exported to Excel, PDF or Word.
Every field in the system is addressable, so a report nobody anticipated, whether an auditor’s, a bank’s or a parent company’s, is a configuration job rather than a change request.
Bank transfer statements and the ASCII file formats banks accept, plus payment-mode-wise detail and payments-on-hold tracking.
Complete user and access-rights management with encrypted credential storage, and user-level audit logs of changes to master configuration.
TimeMate for attendance, Accord eHR for enterprise HR, and ERP systems including SAP, Navision, Axapta and Wipro HIS.
Requirements
Standard Microsoft infrastructure, nothing exotic. Intelliob handles installation and configuration as part of the deployment.
| Deployment | Installed on your own Windows server, on your premises. Local or network install, with web extensions for employee self-service |
|---|---|
| Server OS | Windows Server 2016 or later |
| Client OS | Windows 10 or Windows 11 |
| Database | Microsoft SQL Server 2016 or later. Express, Standard or Enterprise edition |
| Architecture | Three-tier .NET. Windows Forms and web forms over embedded business logic and a SQL Server data tier |
| Time & attendance | TimeMate, or third-party biometric, smart-card and web-based systems |
| HRMS integration | Accord eHR for recruitment, performance management and training |
| ERP integration | Successfully integrated with SAP, Navision, Axapta and Wipro HIS |
| Licensing | Perpetual licence, quoted per deployment. Annual support and statutory-update contract available |
| Support | Phone, email and remote screen-sharing sessions, with in-application context help and user documentation |
| Certification | ISO/IEC 27001:2022 Information Security Management, covering on-premises and cloud environments. Microsoft Partner (ISV Software Solutions) and NASSCOM member |
Licensing is quoted per deployment, because the price depends on your size and setup.
Both run the same capability. The difference is where it lives and how you pay for it.
| Where it runs | On-premise: your Windows server, inside your network. Cloud: hosted by Intelliob, nothing to install. |
|---|---|
| Who holds salary data | On-premise: you do, in your own SQL Server. Cloud: Intelliob, in Indian data centres. |
| How you pay | On-premise: perpetual licence plus annual support. Cloud: monthly or yearly subscription per employee. |
| Statutory updates | On-premise: delivered under your annual support contract. Cloud: applied automatically. |
| Employee self-service | On-premise: the PayCare web extension, published on your intranet. Cloud: included, on any device. |
| Best fit | On-premise: organisations with a data-residency policy, or existing Microsoft infrastructure. Cloud: teams who want payroll running this month. |
Looking for the hosted version? See PayCare Cloud →
Certified
Our ISO/IEC 27001:2022 certification covers HR, payroll and time & attendance software across both cloud and on-premises environments. The certificate is below, with its number, so you can verify it yourself.
Design, development, implementation, support and delivery of HR and payroll software, workforce management, time & attendance and financial accounting solutions, across cloud-based and on-premises environments.
Everything you need to know about running PayCare on your own servers.
The same payroll and HR capability, hosted differently. On-premise installs on a Windows server inside your own network, so salary and employee data never leaves your premises, and it is licensed perpetually rather than by subscription. PayCare Cloud is hosted by Intelliob, needs no server of your own, and is billed monthly or yearly.
TimeMate feeds PayCare attendance and Accord eHR extends it into recruitment and performance, or each runs on its own.
Send us your headcount, the number of companies and locations you run, and what you are on today. We’ll come back with a written quote and a migration plan.
