Licensing
PayCare on-premise is a perpetual licence, not a per-employee monthly fee. Most customers renew the annual contract for one reason: Indian statutory rules change every year, and keeping up with them yourself is the expensive part.
You own this version of PayCare outright. If you never renew anything, it keeps running.
Optional, and the reason most customers renew: statutory rules change every year whether or not you have a contract.
What a quote is built from
We would rather show you what the price depends on than publish a figure that turns out not to apply to you. Send us these five things and you get a written quote, not a discovery call.
| Headcount | How many employees you run payroll for the deployment covers. This is the largest single factor. |
|---|---|
| Companies & locations | One legal entity on one site is straightforward. Several entities, or sites that sync to a head office, add configuration and licences. |
| Modules | Which parts you actually need. There is no benefit to licensing a module you will not switch on. |
| Integrations | Biometric and card devices you already own, an existing payroll or ERP to exchange data with, or a bank format to match. |
| Migration scope | How much history comes across, and what shape it is in today. A clean export is quick; twelve years in spreadsheets is not. |
| Statutory footprint | Which states you employ in, since professional tax and labour welfare fund vary by state, and whether you need the employee self-service web extension published for staff. |
Have those to hand?
The same capability is available both ways. This is the commercial difference, stated plainly.
| How you pay | On-premise: one-time licence, then an optional annual support contract. Cloud: a subscription, monthly or yearly. |
|---|---|
| How it lands in the books | On-premise is a capital purchase you depreciate. Cloud is an operating expense. Which suits you is usually a finance question, not a technical one. |
| If you stop paying | On-premise: the software keeps running, you simply stop receiving updates and support. Cloud: access ends with the subscription. |
| Cost as you grow | On-premise: adding people is a licence extension, not a permanent increase in the monthly bill. Cloud: the subscription scales with headcount. |
| What you run | On-premise: a Windows server and a SQL Server instance you maintain. Cloud: nothing, because PayCare Cloud is hosted by us. |
| Who holds the data | On-premise: you do, on your premises. Cloud: Intelliob, in Indian data centres. |
Prefer a subscription with nothing to run? See PayCare Cloud →
How PayCare on-premise is licensed, supported and renewed.
Because the number genuinely depends on your headcount, how many companies and locations you run, which modules you need, what you are integrating with, and how much history has to be migrated. Publishing a figure that turns out not to apply to you wastes your time and ours. Send us those five things and we will send back a written quote rather than book a discovery call.
Send us your headcount, the entities and states you employ in, and what you are running today. We’ll come back with a written quote and a migration plan.
