Managed payroll services
We run your payroll. You run your business.
Hand us the inputs each month and we handle the rest: processing, tax, statutory filings, bank advice and payslips, on software we host, configure and keep current for you.
Software hosted by us · Statutory filings included · Since 2003
Why outsource
Payroll is a deadline that never moves
It runs every month whether or not the person who knows how is at their desk, and it has to be right the first time. That is a poor fit for a job someone does alongside their real one.
Focus on your core business
Payroll is a monthly deadline that never moves and never generates revenue. Handing it over frees your time and your people for the work that does.
Access to real expertise
You get people who do payroll all day, every day, instead of asking one person in accounts to keep up with it alongside their actual job.
Compliance that keeps up
Statutory and employee tax rules change constantly. Tracking those changes becomes our problem, and the filings stay correct without anyone on your side chasing a circular.
Lower cost and lower risk
Cut the administrative work and the exposure to payroll errors at the same time. Mistakes in payroll are expensive twice: once to fix, once in trust.
No more upgrade cycles
No software licensing to renew, no version to upgrade, no server to maintain. We host the platform and keep it current as part of the service.
Data handled properly
Payroll data is protected with challenge-response and encryption, behind proper authentication and authorisation, not a spreadsheet emailed between three people.
The monthly cycle
Who does what, every month
The hand-off is the whole relationship, so it is worth being precise about it. This is what leaves your side, what happens on ours, and what comes back.
You send
The month’s changes, in a template we design around how you already work.
- New joiners and resignations
- Leave and attendance
- Promotions and increments
- Increment or pay arrears
- Reimbursements
- Loans and advances
- Investment declarations
- Ad-hoc payments and overtime
- Full and final settlements
We process
Computed, reconciled and audited before anything reaches you for approval.
- Payroll processing
- Reimbursement and overtime processing
- Arrears, LTA and advances
- Full and final processing
- Reconcile the data
- Audit and validate
- Submit for your confirmation
You receive
Everything needed to pay people and satisfy the auditor, on schedule.
- Salary register and payroll detail
- Bank transfer advice
- Statutory reports and challans
- Employee tax reports
- Overtime and ad-hoc payments
- Leave balance updates
- Payroll uploaded to employee self-service
- MIS submissions
Getting started
How we take it over
In two phases, ending with a parallel run, because the only honest way to prove a payroll migration is correct is to run it alongside yours and reconcile the two before anyone's salary depends on it.
Phase I. Understand
- ✓StudyLearn your payroll policies so we implement what you actually do, not a template.
- ✓DocumentWrite the procedures down and identify anything custom to your organisation.
- ✓DesignDesign the input forms and templates that cover your real scenarios.
- ✓MigrateBring across employee masters, balances and year-to-date history.
Phase II. Go live
- ✓ConfigureSet up the system against the documented policies and structures.
- ✓ScheduleAgree submission dates, approvers and deliverables for each cycle.
- ✓Parallel runRun alongside your existing payroll and reconcile the two before switching.
- ✓Go liveTake over the cycle, with the parallel run as the proof it lands correctly.
What the service covers
Everything below is part of the monthly engagement, not an add-on.
Payroll information
Collecting, calculating and entering payroll data every cycle, and keeping the records straight between them.
Statutory compliance
Keeping you current with mandatory statutory practice as it changes, and filing what needs filing.
Policies & procedure
Maintaining payroll records the way your own organisational policies and procedures require.
Attendance & leave
Attendance data, leave, overtime, monthly reimbursements and any changes to salary.
Timesheet data
Collecting and organising timesheets and entering the information against employees and pay periods.
Employee tax
Employee tax compliance and preparation of the monthly TDS challan.
Allowances & deductions
Maintaining payroll records for exemptions, insurance, allowances and deductions.
Bank transfers
Preparing the bank transfer advice so salary disbursement is a single approval on your side.
Joiners & leavers
New employment procedures and employee separation procedures, including settlements.
Salary accounting
Monthly consolidated salary amounts, in the shape your accounts team needs to post them.
Employee self-service
Web and mobile self-service for your employees, so payslip and leave questions do not come to you.
Query management
Payroll queries answered promptly, for your team and for your employees.
Records maintenance
Keeping payroll records current through job title changes, department transfers and everything else that moves.
Hosted and provisioned
We stand the whole system up for you
You are not buying a service that sits on top of software you still have to own. We host the HR and payroll platform, configure it to your policies, keep it current, and provision employee self-service and the mobile app for your staff, on our infrastructure or on yours if your policy requires it.
- HR and payroll software, hosted and maintained by us
- Hardware and software updates handled on our side
- Compliance with the latest laws and rules, kept current
- Timely, detailed reports and MIS every cycle
- Periodic payroll data backup
- Employee self-service portal and mobile app, provisioned for your staff
Prefer to keep the software in-house and just hand over the running?
Why Intelliob
We have been building HR and payroll software since 2003, which means the people running your payroll and the people who built the software are the same organisation.
Domain knowledge
Our consultants work in HR and payroll as their specialism, and keep current with how human capital management is changing rather than reacting to it.
Technology expertise
Intelliob is a technology company with HR domain depth, so a policy change or a statutory amendment becomes a product change quickly instead of a workaround.
Support that anticipates
Support staff are trained on the whole service rather than a script, and the intent is to raise things with you before they become your problem.
Certified
Independently audited, on-premises included
Our ISO/IEC 27001:2022 certification covers HR, payroll and time & attendance software across both cloud and on-premises environments. The certificate is below, with its number, so you can verify it yourself.
Information Security Management System
Design, development, implementation, support and delivery of HR and payroll software, workforce management, time & attendance and financial accounting solutions, across cloud-based and on-premises environments.
- Certificate
- 0122I245526
- Issued by
- Toris Management Pvt. Ltd.
Frequently asked questions
Everything you need to know about handing payroll over.
The full monthly cycle. You send the month’s changes: joiners, leavers, leave and attendance, increments, arrears, reimbursements, loans, investment declarations, overtime and settlements. We process payroll, reimbursements and overtime, reconcile and audit the results, and submit them for your confirmation. You receive the salary register, payroll detail, bank transfer advice, statutory reports, employee tax reports, leave balance updates and MIS, with payslips published to employee self-service.
Would you rather run it yourself?
The same payroll capability is available as software you operate, on your servers or ours.
Tell us about your payroll
Send us your headcount, the number of entities and locations you run, and what you're on today. We'll come back with a written quote and a transition plan.