PayCare on-premise · Features
From defining a CTC through to the bank advice and the statutory filings. These are the windows a payroll administrator actually works in, running against your own SQL Server.
Salary structures
The Master Salary Structure lays a designation’s whole cost to company out side by side, each line carrying its computation method (percentage of basic, pro-rated monthly scale, slab rate, formula or balance of CTC) with both a yearly and a monthly figure resolving to net payable.
Master Salary Structure
Define the earnings and deductions for this salary structure, yearly as well as monthly.
E A R N I N G S
| Particulars | Computation | Yearly | Monthly |
|---|---|---|---|
| Basic | Pro-rated Monthly Scale | 6,00,000.00 | 50,000.00 |
| Allowances | |||
| House Rent Allowance | 40% of Basic | 2,40,000.00 | 20,000.00 |
| Dearness Allowance | Formula | 60,000.00 | 5,000.00 |
| Conveyance | Pro-rated … | 19,200.00 | 1,600.00 |
| Special Allowance | Balance of CTC | 2,53,800.00 | 21,150.00 |
| Reimbursements | |||
| Medical Reimbursement | Annual Am… | 15,000.00 | 1,250.00 |
| Fuel Charge Reimbursement | Annual Am… | 12,000.00 | 1,000.00 |
D E D U C T I O N S
| Particulars | Computation | Yearly | Monthly |
|---|---|---|---|
| Deductions | |||
| Employees Provident Fund | 12% of Basic | 72,000.00 | 6,000.00 |
| Employees State Insurance | 0.75% of T… | 0.00 | 0.00 |
| Professional Tax | Slab Rate | 2,500.00 | 200.00 |
| TDS | Auto Calcul… | 93,600.00 | 7,800.00 |
| Labour Welfare Fund | Slab Rate | 24.00 | 2.00 |
| *Employer's Contribution to PF | 13.61% Ea… | 81,660.00 | 6,805.00 |
ESI is nil above the ₹21,000 eligibility ceiling.
* ITEM DOES NOT FORM PART OF TOTAL MONTHLY TOTAL EARNINGS OR TOTAL DEDUCTIONS
Monthly run
Mark attendance, compute earnings, apply PF, ESIC, professional tax and TDS, generate payslips, and produce the bank transfer advice. Each stage is confirmed before the next, with a salary register you reconcile before anyone is paid.
Reporting
Monthly, annual, employee-related, statutory and MIS reports ship with the product. When an auditor, a bank or a parent company asks for something nobody anticipated, the Report Designer exposes every field in the system so your own team builds it.
Configuration
Allowances, deductions, loans, leave heads and shift incentives are configured centrally and allotted to designations, groups, departments or individuals, so a policy change is one edit rather than a spreadsheet exercise.
Manage allowance information for this salary structure here. You can manage multiple allowances at a time.
AutoSync
AutoSync moves an employee’s master, pay history, service record, leave balance and loan balance to the receiving location, and recomputes only what genuinely changes, such as professional tax when the state does.
Professional Tax is recomputed because the state changed; everything else arrives exactly as it left, so Pune payroll never re-keys a balance.
From the employee master through to the full and final settlement.
The full employee record: personal, official, marital and employment status, residence, emergency contacts, photographs and biometric data.
User-defined components, allowances and deductions, with CTC and designation-based structure templates you can apply by role, department or individual.
Pay dates per designation, department or the whole organisation, with supplementary pay sheets for interim credits and debits.
Tax due computed against prevailing law, with Form 16, Form 24Q, Form 12BA and 16AA, and the ASCII file for validating e-TDS with the NSDL utility.
Provident Fund forms 2, 3A, 5, 6A, 10, 12A, 13, 19, 20 and 31, ESIC forms 1, 3, 6 and 7, combined challans, state-wise PT and Labour Welfare Fund Form A1.
Calendar or fiscal year, user-defined leave heads and policies, eligibility rules, carry-forward, encashment, expiry and compensatory off.
Unlimited user-defined shifts, duty rosters, overtime policies and shift incentives, fed from your time-attendance devices or marked in the system.
Unlimited loan and advance heads with eligibility criteria, sanctioning limits, moratorium periods, automatic instalments and interest on principal or balance.
Salary increments with automatic arrear calculation and payment, allotted by designation, group, department or individual.
Separation processing with gratuity computation, automatic loan and advance recovery, and the full and final settlement statement.
Securely synchronise HR data across the enterprise. When an employee transfers between locations, their salary history and service records travel with them.
Employees view payslips and salary structures, apply for leave, submit investment declarations and HRA rent receipts; managers approve, and pull reports for their team.
Monthly, annual, employee, statutory and MIS reports, searchable by group, department, designation or employee, exported to Excel, PDF or Word.
Every field in the system is addressable, so a report nobody anticipated, whether an auditor’s, a bank’s or a parent company’s, is a configuration job rather than a change request.
Bank transfer statements and the ASCII file formats banks accept, plus payment-mode-wise detail and payments-on-hold tracking.
Complete user and access-rights management with encrypted credential storage, and user-level audit logs of changes to master configuration.
TimeMate for attendance, Accord eHR for enterprise HR, and ERP systems including SAP, Navision, Axapta and Wipro HIS.
Standard Microsoft infrastructure. Nothing exotic to buy.
| Deployment | Installed on your own Windows server, on your premises. Local or network install, with web extensions for employee self-service |
|---|---|
| Server OS | Windows Server 2016 or later |
| Client OS | Windows 10 or Windows 11 |
| Database | Microsoft SQL Server 2016 or later. Express, Standard or Enterprise edition |
| Architecture | Three-tier .NET. Windows Forms and web forms over embedded business logic and a SQL Server data tier |
| Time & attendance | TimeMate, or third-party biometric, smart-card and web-based systems |
| HRMS integration | Accord eHR for recruitment, performance management and training |
| ERP integration | Successfully integrated with SAP, Navision, Axapta and Wipro HIS |
| Licensing | Perpetual licence, quoted per deployment. Annual support and statutory-update contract available |
| Support | Phone, email and remote screen-sharing sessions, with in-application context help and user documentation |
| Certification | ISO/IEC 27001:2022 Information Security Management, covering on-premises and cloud environments. Microsoft Partner (ISV Software Solutions) and NASSCOM member |
Send us your headcount, the number of companies and locations you run, and what you are on today. We’ll come back with a written quote and a migration plan.
