Time & attendance · On-premise
TimeMate installs on your own Windows server. Punches, rosters and payroll hours stay inside your network. No internet dependency on the factory floor, and no attendance data hosted anywhere but your premises.
Runs on your server · Works offline · Deployed since 2003
Why on-premise
Some organisations cannot put attendance in someone else’s data centre, and some plants cannot depend on a working internet connection to record a shift. TimeMate on-premise is built for both.
TimeMate runs on a standard Windows server inside your network. Attendance records, biometric templates and payroll hours sit in your own SQL Server database, under your backup policy and your access control.
A plant does not stop because the internet did. TimeMate and its terminals work on your LAN, so a WAN outage never stops a shift from being recorded.
Licensed perpetually rather than per user per month. Budget it as a one-time capital purchase with an annual support contract, the way plant equipment is bought.
A three-tier .NET application on Microsoft SQL Server. Nothing exotic to buy, nothing your IT team has not administered before, and small sites can run the free SQL Express edition.
TimeMate on-premise is a Windows application, not a browser tab. This is the device manager that pushes templates to your terminals and collects their punches, the geofence that validates a mobile check-in, the roster you mark against a shift pattern, and the report module that turns a month of it into payroll input.
Gate 2 dropped its link at 08:12 and is still reading. Its 128 punches are held on the terminal and collected the moment it is back on the LAN.
Member Roster
Create a complete schedule of an individual member based on the roster.
| Day | Roster Shift | Status | In Time | Out Time |
|---|---|---|---|---|
| Monday,01 | General 09:00-18:00 | Normal Day | 09:00 | 18:00 |
| Tuesday,02 | General 09:00-18:00 | Normal Day | 09:00 | 18:00 |
| Wednesday,03 | General 09:00-18:00 | Normal Day | 09:00 | 18:00 |
| Thursday,04 | General 09:00-18:00 | Normal Day | 09:00 | 18:00 |
| Friday,05 | General 09:00-18:00 | Normal Day | 09:00 | 18:00 |
| Saturday,06 | Second 14:00-23:00 | Normal Day | 14:00 | 23:00 |
| Sunday,07 | —Weekly Off— | Weekly Off | ||
| Monday,08 | Second 14:00-23:00 | Normal Day | 14:00 | 23:00 |
| Tuesday,09 | Second 14:00-23:00 | Normal Day | 14:00 | 23:00 |
| Wednesday,10 | General 09:00-18:00 | Normal Day | 09:00 | 18:00 |
| Thursday,11 | General 09:00-18:00 | Normal Day | 09:00 | 18:00 |
| Friday,12 | General 09:00-18:00 | Normal Day | 09:00 | 18:00 |
| Saturday,13 | General 09:00-18:00 | Normal Day | 09:00 | 18:00 |
| Sunday,14 | —Weekly Off— | Weekly Off |
Time policies
Most attendance software assumes a fixed shift. TimeMate ships with three time models, so a plant, a bank branch and a contract crew can run under one system without forcing any of them into the wrong shape.
Scheduled day shifts, night work and rotational duty.
For manufacturing, healthcare and any environment built around defined shifts. Attendance is measured against the shift the employee was rostered onto.
Fulfil the required hours in a day, however they fall.
For banks, insurance and office environments where the total hours worked is what matters, not the clock time they were worked at.
Track actual hours given, with no fixed shift.
A simplified model for casual and contract workers who are never assigned to a pre-set shift or schedule. Compute only the hours actually worked.
Multi-location
A TimeMate box at each branch or plant handles that location on its own, covering in-punches, out-punches, late arrivals, early departures, leave, overtime, holidays and rosters, without waiting on a central server. Each site then syncs its attendance to the TimeMate server at your corporate head office, where it is consolidated for payroll and group MIS.
Locations
5
Members
899
Punches queued
174
Vashi lost its link at 08:12 and is still clocking. Its 128 punches are buffered locally and will settle to head office when the line returns. No shift goes unrecorded.
Every module below is delivered and supported today, on installations running in the field.
Configure your organisation’s attendance rules once (cushion timings, grace periods, half-day and short-leave logic) and apply them across every site.
Any number of shifts, with rotation patterns, weekly-off swaps and rosters assigned by department, designation, group or individual.
The TimeMate manager shows who is clocked in, clocked out, or on a break, as it happens rather than at month end.
Fingerprint terminals, smart cards and access-control readers, including Suprema and Crossmatch hardware Intelliob integrates directly.
Authorised staff correct hours and exceptions outside the set parameters, with every change recorded against the person who made it.
Overtime policies, shift incentives and their calculations, configured per your agreements rather than a fixed formula.
A web extension where staff view their own time logs, day-off details and outdoor duty, and submit regularisation requests.
A TimeMate box at each branch handles that site independently, then syncs attendance to the corporate server for consolidated processing.
Per-user rights over what can be seen and changed, with an audit trail of changes to master data.
Alerts on the things that need someone to act: missed punches, pending time-off requests, exceptions against policy.
Monthly, periodic, daily and per-employee reports, from muster roll and Form II to gate security logs and machine raw punch data.
Feeds PayCare directly, or exports the standard time-attendance formats any payroll package accepts.
Requirements
Standard Microsoft infrastructure, nothing exotic. Intelliob handles installation and configuration as part of the deployment.
| Deployment | Installed on your own Windows server, on your premises |
|---|---|
| Server OS | Windows Server 2016 or later |
| Client OS | Windows 10 or Windows 11 |
| Database | Microsoft SQL Server 2016 or later. Smaller sites can run the free Express edition |
| Architecture | Three-tier .NET: user interface, business logic, data tier |
| Network | Standard LAN, or IP-based WAN for multi-location deployments |
| Devices | Fingerprint biometric terminals, smart card readers and access-control devices, including Suprema and Crossmatch |
| Integrations | PayCare payroll directly, or spreadsheet export for third-party payroll |
| Licensing | Perpetual licence, quoted per deployment. Annual support and updates contract available |
| Support | Phone, email and remote screen-sharing sessions |
| Certification | ISO/IEC 27001:2022 Information Security Management, covering on-premises and cloud environments. Microsoft Partner (ISV Software Solutions) and NASSCOM member |
Licensing is quoted per deployment, because the price depends on your size and setup.
Both run the same capability. The difference is where it lives and how you pay for it.
| Where it runs | On-premise: your Windows server, inside your network. Cloud: hosted by Intelliob, nothing to install. |
|---|---|
| If the internet drops | On-premise: sites keep recording. Cloud: needs a connection. |
| Who holds the data | On-premise: you do, in your own SQL Server. Cloud: Intelliob, in Indian data centres. |
| How you pay | On-premise: perpetual licence plus annual support. Cloud: monthly or yearly subscription. |
| Getting started | On-premise: a scoped deployment with our team. Cloud: sign up and configure it yourself. |
| Best fit | On-premise: plants, multi-site operations, and organisations with a data-residency policy. Cloud: teams who want it running this week. |
Looking for the hosted version? See TimeMate Cloud →
Certified
Our ISO/IEC 27001:2022 certification covers HR, payroll and time & attendance software across both cloud and on-premises environments. The certificate is below, with its number, so you can verify it yourself.
Design, development, implementation, support and delivery of HR and payroll software, workforce management, time & attendance and financial accounting solutions, across cloud-based and on-premises environments.
Everything you need to know about running TimeMate on your own servers.
The same time and attendance capability, hosted differently. On-premise installs on a Windows server inside your own network, so attendance data never leaves your premises and the system keeps working when your internet does not. TimeMate Cloud is hosted by Intelliob, needs no server of your own, and is billed as a subscription. On-premise is licensed perpetually and quoted per deployment.
PayCare and Accord eHR install alongside TimeMate and share the same attendance data, or run on their own.
Send us your location count, employee count and the terminals you already own, and we’ll come back with a written quote and a deployment plan.
